School Office Assistant (F/T)
Job category: Non-teaching
Start date: (desired) 16 August 2021
Contract type: Indeterminate
Working hours: (desired) 8.00 – 16.00 Monday – Friday with flexible summer hours
The British Junior Academy of Brussels, a small private school in the heart of Brussels, requires an enthusiastic School Office Assistant to join its administrative team starting August 2021. Our ethos is grounded in providing a safe, caring, respectful, tolerant and disciplined environment where high standards prevail in all areas of school life. The school has approximately 200 pupils and a teaching staff of 40. BJAB is committed to safeguarding and promoting the welfare of children. All candidates will be subject to background checks in line with British Overseas Standards.
The School Office Assistant role includes reception duties, pupil and teacher support and general administration for the school and leadership team. The position is suited to a person who enjoys multi-tasking, is highly organised, and will thrive in an energetic school environment. This is a front-facing role with parents and prospective families. The ideal candidate is well-presented, positive, and responsive.
Responsibilities:
Communication
- Responsible for communication with the parents including day to day correspondence and notifying and reminding parents of any special events
- Answer daily phone calls in a polite, efficient and friendly manner and redirect as required
- Organise and document school activities and events
- Contact outside organisations as necessary (building repair, lunch providers, club teachers, et cetera)
- Coordinate virtual and in-person meetings for the Headteacher and teachers
Administration
- Maintain all pupil files and keeping parent contact information up-to-date (iSAMS-based)
- Manage day to day school activities such as lunch orders, extra-curricular activities, and timetables
- Greet visitors and accepting deliveries
- Manage office supply inventory and purchasing as needed
- Day to day monitoring of attendance by use of iSAMS-based registration module
- Assist in preparing administrative policies or other assistance to teachers and leadership as required
General
- Provide first aid response to pupils and administer medicine when necessary
- Occasionally assist in playground or lunch duties in case of staff absence
- Attend, where appropriate, whole school events
- Ensure all students have equal opportunities to learn and develop
- Be aware of and comply with all school policies and procedures including child safeguarding
- Attend relevant meetings as required
- Participate in training and other learning activities and performance management as required
Requirements:
- Experience working within a busy school or nursery environment, preferably an international or private school
- Ability to multi-task in a fast-paced environment
- Excellent communication skills with colleagues, parents, and pupils
- Excellent IT skills and mastery of Word, Excel, and Powerpoint
- Native or near-native mastery of English; ability to communicate in French or Dutch is a plus
Applications without these essential criteria will not be considered.
